EAA Chapter 42 - Draft Bylaws


Draft Revisions- 17 Nov 2014

Notes about changes:

Stuff that is proposed to be deleted will look like this, red and strikethrough.

Good new stuff that will be green and underlined like this.

If there are a bunch of changes to a single sentence like this:

Meetings of the Chapter Board of Directors BOD may be called at any time by the Chapter President or by a two-thirds (2/3) majority of the Chapter Board of Directors BOD.

We will break them out into two separate sentences to make the changes readable, like this:

Meetings of the Chapter Board of Directors may be called at any time by the Chapter President or by a two-thirds (2/3) majority of the Chapter Board of Directors.

Meetings of the BOD may be called at any time by the President or by a two-thirds (2/3) majority of the BOD.

Comments and questions will be boxed look like this in the appropriate location.

EAA Chapter Administration - Guidelines for Bylaws

The bylaws should be easily readable on a smartphone by someone with bifocals.

Government Affairs Director (Legislative Information Officer ?) is an officer of the club. (we need a job description).

Clean up the stuff that's mentioned, but never used. "Executive Officers" is used once, but never defined. "Class I" and "Class II" directors are defined but never used.

Do we have to use "Chapter" in front of everything, every time?

Do we have to say "Board of Directors" every time? Would BOD work?

Like this:

Meetings of the Chapter Board of Directors may be called at any time by the Chapter President or by a two-thirds (2/3) majority of the Chapter Board of Directors.

Meetings of the BOD may be called at any time by the President or by a two-thirds (2/3) majority of the BOD.

Change any references to stuff like a "special email" to "email".

Specify which officers and board members get elected on odd or even years.

How much can the president / treasurer reimburse without BOD approval?

How much can the BOD spend without membership approval?

One other time we lost out on an invitation to talk to the FAA administrator because the President didn't tell the board about the invitation.

Chapter inventory - Verify items and keys once a year?

Chapter Membership Chairperson ?

Officially say that the membership list is the property of EAA chapter 42 for the private use of it's members only.

Should Flight Advisers and Tech Counselors automatically be Board Members?

Need to publish on the website:

Variation from Chapter 174 - ARTICLE ??. Website. The Chapter shall maintain a website and email list. The purpose shall be to keep members advised of Chapter activities, the times, dates, and places of such activities, and other aviation related information as may be of use to the members.

Table of Contents



Draft Chapter 42 Bylaws - November, 2014

Article I. Chapter Name

Chapter 42


Article II. Chapter Location

Chapter 1514 - The office for transaction of business for the chapter shall be the home of the current President, located in or near Anchorage, Alaska.

Chapter 17 - The principal office of the corporation shall be the residence of the existing Treasurer of the corporation.

Anchorage, Alaska


Article III. Purpose

The purpose of this Chapter is to:

  1. Promote, encourage, and facilitate recreational aviation activities that provide educational opportunities.
  2. Have fun!

Top

Article IV. Chapter Membership

Eligibility for Chapter Membership: Eligibility for membership in the Chapter is open to any person who has an interest in recreational aviation, subject to the classifications of membership listed in Article IV, Sections 1-5.

Classifications of Chapter Membership: There are five(5) types of Chapter Memberships. These Chapter Membership Classifications include; Regular, Family, Honorary/Complimentary, Special, and Life. The specific details of these Chapter Membership Classifications are described in the following paragraphs:

  1. Regular Chapter Membership: A Regular Chapter Member shall be any person who pays Chapter dues and is a Member in good standing of EAA (Experimental Aircraft Association, Incorporated).
  2. Family Chapter Membership: A Family Chapter Membership shall be any family, including parents, and children, who pay the appropriate Chapter Membership dues and are Family Members of EAA (Experimental Aircraft Association Incorporated).
  3. Honorary/Complimentary Membership: A Honorary/Complimentary Chapter Member shall be any person to whom the Chapter Officers, Chapter Board of Directors, or Chapter Membership wishes to extend an Honorary Chapter Membership. Honorary/Complimentary Chapter Memberships may be given to a person in recognition or appreciation of the support that person has provided to the Chapter. Honorary/Complementary Chapter Members may not hold any elected or appointed Chapter Office or Position, nor are they entitled to any voting privileges within the Chapter. Honorary/Complimentary Members are not required to be members of EAA (Experimental Aircraft Association Inc.), but the Chapter Office at EAA Headquarters will extend a complimentary one year EAA Membership to any Honorary/Complimentary Chapter Member upon written request from the Chapter Officers, Chapter Board of Directors or Chapter Membership.
  4. Special Chapter Membership: A Special Chapter Member shall be any person, who for temporary or short-term economic reasons is unable to pay the appropriate Chapter Membership dues and to whom the Chapter Officers, Chapter Board of Directors, or Chapter Membership wishes to extend a Chapter Membership. The Chapter Office at EAA Headquarters will extend a one year complimentary EAA Membership to any Special Chapter Member upon written request from the Chapter Officers, Chapter Board of Directors, or Chapter Membership
  5. Life Chapter Membership: A Life Chapter Membership may be bestowed on an individual Chapter Member at the discretion of the Chapter Officers, Chapter Board of Directors, or Chapter Membership. All Life Chapter Members must be members in good standing of EAA (Experimental Aircraft Association, Incorporated). A Chapter Life Membership recognizes the long-term commitment to EAA and the Chapter made by the individual. A Life Chapter Member may hold any Chapter Office, shall have full voting privileges within the Chapter, and is exempt from annual Chapter dues.

Duration of Chapter Membership: The Duration of a Regular and Family Chapter Membership shall be one (1) calendar year. Honorary/Complimentary or Special Chapter Memberships may be extended or continued beyond one (1) year at the discretion of the Chapter Officers, Chapter Board of Directors, or Chapter Membership, Life Chapter Membership is continuous for the life of the Chapter Member.Life Chapter Membership is not transferable to another person. All Chapter Members with voting privileges in the Chapter must maintain a current membership with the EAA (Experimental Aircraft Association Incorporated), except for the Honorary/Complimentary Chapter Members.

Voting Privileges of Chapter Membership: Voting privileges within the Chapter shall be limited to Regular Chapter Members, Family Chapter Members (excluding Children under 18 years of age), Special Chapter Members and Life Chapter Members. Honorary/Complimentary Chapter Members shall not have voting privileges within the Chapter.

Removal of Chapter Membership: Chapter Membership is a privilege, which requires an appropriate commitment from each Chapter Member. Each Chapter Member shall accept the responsibilities of Chapter Membership, and by acceptance agrees to promote EAA and the Chapter. In the event a Chapter Member fails to meet these requirements, they may be asked to relinquish their Chapter Membership in accordance with the following conditions:

  1. Any Chapter Member, who by intentional negligent or reckless deed or action, harms or jeopardizes the reputation or assets of the Chapter or EAA, may be called before the Board of Directors and Chapter Officers for review. Upon conclusion of a review, the Board of Directors and Chapter Officers may upon finding reasonable cause, recommend to the Chapter Membership that said member be removed from Chapter Membership. Said Member may then be removed, by a majority vote of eligible members at any regular or special Chapter Membership Meeting where a quorum exists.
  2. Any Chapter Member who falls to remit their Chapter Membership dues or fails to maintain their Chapter Membership in the EAA shall be considered removed from Chapter Membership.

Resignation of Membership: Any Chapter Member may resign their Chapter Membership at any time by delivering to any Chapter Officer a written notice of resignation. The resignation of Chapter Membership shall become effective on the date stated in the written notice. In the-event the written notice of resignation does not contain an effective date, the date the Chapter Member delivers the written notice to any Chapter Officer shall become the date of resignation.

Roster of Members: The roster of members in good standing shall be kept current and made available to members on the Chapter website.


Top

Article V. Chapter Membership Dues and Assessments

Article V - Dues and Assessments gloms the Dues and Assessments into one dense barely readable paragraph. It can be presented better.

Once upon a time the BOD talked about waiving dues for some officers. Haven't seen anything in writing.

The Chapter Officers and Chapter Board of Directors, with the concurrence of the Chapter Membership, will determine appropriate dues and assessments. The rate of dues or the amount of assessment shall be voted on and agreed to by the Chapter Membership at any regular Chapter Membership Meeting or Special Chapter Membership Meeting. The proposed dues or assessment must pass by a majority vote of eligible Chapter Members in attendance. Dues and assessments shall be paid to the Chapter Treasurer, or any person they may designate. Dues are to be paid annually and are payable upon joining and every January 1st of each year thereafter. Assessments shall be paid as determined by the Chapter Officers and Chapter Board of Directors, with the majority concurrence of the Chapter Membership. Dues and assessments shall be considered wholly earned and shall not be pro-rated in the event of expulsion or resignation. Honorary/Complimentary Chapter Members and Special Members shall not be required to pay any dues or assessments. Life Chapter Members, while not required to pay dues, however may be required to pay assessments.

  1. The Board of Directors, with the concurrence of the Chapter Membership, will determine appropriate dues.
  2. The rate of dues shall be voted on and agreed to by the Chapter Membership at any regular Chapter Membership Meeting or Special Chapter Membership Meeting. The proposed dues must pass by a majority vote of eligible Chapter Members in attendance.
  3. Dues shall be paid to the Treasurer, or any person they may designate.
  4. Dues are to be paid annually and are payable upon joining and every January 1st of each year thereafter.
  5. Dues shall be considered wholly earned and shall not be pro-rated in the event of expulsion or resignation. Life Chapter Members, Honorary/Complimentary Chapter Members, and Special Members shall not be required to pay any dues.

Top

Article VI. Meeting of Members

Article VI - What exactly is a "Meeting of Members"?

Definition for a proxy: it must be on paper with a date, a statement of the question or election going on, what their vote was, and a signature. An alternative was a signed written statement allowing someone else to vote for them.

Chapter 1158

6. If a quorum is represented, a simple majority is necessary for the adoption of any resolution, except as stated in Articles XVII, XVIII and XIX.

7. In the absence of the President, Vice President, Secretary, and Treasurer, a temporary meeting Chairman may be appointed by the members of the Board of Directors and shall act as the presiding officer. At every meeting of the members, each voting member shall have one vote on any question or resolution.

In the absence of a member, that member shall have the right to vote by proxy.

A proxy vote may be accepted when the representative possesses a ballot or resolution signed by the proxy.

An absentee vote may be accepted when the ballot or resolution is submitted to the election official by the date set forth.

An e-mail vote is considered valid and accepted if the election official receives the intentions of the voter, and replies to the voter indicating that the vote has been accepted.

Proxy votes are not private, and in the case of a dispute may need to be verified by an appointed representative of the Board of Directors.

The chapter secretary shall be responsible for the method by which proxy, absentee, or e-mail votes shall be counted, or shall name an election official to conduct the voting process.

Chapter 17

Section 1. Annual Meeting: An annual meeting shall be held at a time and place to be determined by the Board of Directors. The annual meeting is for the purpose of receiving annual reports of the corporate officers, directors and committees, to establish dues, fees and other compulsory charges, and for such other business as may properly come before such meeting. Notice of the annual meeting setting forth the place, time and agenda shall be transmitted to the active membership at least thirty (30) days prior to the meeting.

Section 2 . Monthly Meetings: Monthly meetings shall be scheduled by the Board of Directors.

Section 3. Special Meetings: Special meetings of the active members may be called at the discretion of the president, or a majority of the directors, or by written petition of at least twenty (20) percent of the active membership. Special meetings shall occur within ten (10) days of the demand for such a meeting. The secretary shall transmit to the active membership the time, place and agenda or reason for the meeting at least five (5) days prior to the meeting.

Section 4. Quorum: A quorum is required for any Chapter meeting. The presence in person or by written proxy of a majority of the active membership of the corporation is necessary to constitute a quorum at each annual or special meeting. Five (5) or more active members shall constitute a quorum at monthly meetings. A lesser number shall adjourn to some future time as determined by the president or the board of directors.

Section 5. Voting: Each member in good standing is entitled to one vote. A majority vote of the members present or by proxy is controlling unless otherwise specified in the Bylaws.

A Chapter Membership Meeting is an official chapter meeting that has been scheduled and announced in advance, has a quorum of members, and one of the purposes is for chapter member to vote on items of Chapter interest.

A Chapter Meeting is a meeting that has been scheduled and announced in advance, we do stuff, talk about stuff, and don't vote on anything.

  1. All meetings of the Chapter Members shall be held at a place to be determined by the Board of Directors.
  2. Notice of any Chapter Membership Meeting of the Chapter Members shall be given before such meeting by notice published in a Chapter publication, such as the Chapter Newsletter, or by phone, fax, or e-mail.
  3. Special Chapter Membership Meetings may be held at such time and place as the Chapter President may determine. Special meetings may also be called by a two-thirds (2/3) majority of the Board of Directors.
  4. Notice of Special Chapter Membership Meetings, stating the location, time, and purpose of the meeting shall be given in the same manner as the notice required for the regular meetings, or by special letter ( or special email).
  5. A quorum is required for any Chapter Membership Meeting, a quorum shall consist of at least one third (1/3) of the Chapter Members in person or by proxy but not less than 10 Chapter Members.
  6. In the absence of the Chapter President, Vice President, Secretary, and Treasurer, a temporary Meeting Chairman may be appointed by the Board of Directors and shall act as the presiding officer.
  7. At every Chapter Membership Meeting, each voting Chapter Member may have one vote on any question or resolution. In the absence of a Chapter Member, that Chapter Member shall have the right to vote by proxy. The Board of Directors shall be responsible for the method by which any proxy votes are issued, accepted, or counted.
  8. A simple majority of Chapter Members, that are eligible to vote, must be present or represented by proxy for the adoption of any resolution, except for a resolution that calls for the Chapter to separate its relationship with the Experimental Aircraft Association, Incorporated. In which case a majority of not less than eighty percent (80%) of the members eligible to vote. present, or represented by proxy, is necessary for the adoption such resolution.
"simple majority" sentence conflicts with Article XIX. Amendments and Article XX. Dissolution.

Top

Article VII. Chapter Officers

Article VII - What exactly is "Installation of Chapter Officers"?

Election Details are in Article XI. Elections. Why are they here?

Why are Directors mentioned here? they are in Article IX. Chapter Board of Directors.

Why is the term of office listed twice in two lines?

  1. The Chapter Officers shall be Chapter President, Chapter Vice President, Chapter Secretary, and Chapter Treasurer, or a combination of Chapter Secretary and Chapter Treasurer.
  2. The term of office for all Chapter Officers shall be two (2) years.
  3. The Chapter Officers shall be elected at the regularly scheduled November Chapter Membership Meeting and shall hold office for two (2) years, from date of installation. Installation of Chapter Officers shall be at the December Chapter Membership Meeting following their election, but no later than January 1st following their election.
  4. The Chapter Treasurer may be bonded in an amount to be determined by the Chapter Officers. The premium to bond the Chapter Treasurer shall be at the expense of the Chapter.
Too many changes in too many places. Here is just the new version:
  1. The Chapter Officers shall be:
    1. President
    2. Vice President
    3. Secretary
    4. Treasurer (or a combination of Chapter Secretary and Chapter Treasurer)
    5. Government Affairs Director
  2. The term of office for Chapter Officers shall be a maximum of two (2) years.
  3. The President and Secretary will be elected in even years, and the Vice President, Treasurer, and Government Affairs Director will be elected in odd years
  4. The elections will be at the regularly scheduled November Chapter Membership Meeting.
  5. Chapter Officers shall start their duties at the first meeting following their election.

Top

Article VIII. Duties of the Chapter Officers

Attend BOD meetings and chapter meetings.

... with the assistance of the Chapter Membership Chairperson shall keep a Chapter Membership Book, Roster or Record showing the name of each Chapter Member.

Chapter 174 - Secretary

The following duties shall be performed by the Chapter Officers- The Chapter Officers may, from time to time, be called upon to perform additional duties, they may also, at their discretion, and in conjunction with direction from the Board of Directors, perform additional duties for the betterment, improvement, and well being of the Chapter.

  1. The Chapter President shall be the Chief Executive Officer and Chairperson of the Board of Directors. The Chapter President shall have, subject to the advice, direction, and control of the Board of Directors, general charge of the Chapter business. The Chapter President shall jointly execute with the Chapter Secretary all contracts and instruments which have first been approved by the Board of Directors. The Chapter President may call any Special Meeting of the Members of the Board of Directors and/or general Chapter Membership. In case of the absence or disability of the Chapter Treasurer, the Chapter President may execute checks for expenditures authorized by the Board of Directors. In such circumstances, either the Chapter Vice President or Chapter Secretary shall be called upon to co-execute such checks.
  2. The Chapter Vice President shall be vested with all the powers and authority of the Chapter President and shall perform the duties of the Chapter President In the case of the Chapter President's absence, disability, or inability, for any reason. The Chapter Vice President shall also perform such duties connected with the operations of the Chapter at the suggestion or direction of the Chapter President. The Chapter Vice President may annually recruit a certified public accountant or an appropriate group of Chapter Members to verify that the financial records of the Chapter are in order. The Board of Directors can determine how they want the report to be delivered, written or oral.
  3. The Chapter Secretary shall have the responsibility to take and publish minutes of all meetings. The Chapter Secretary is responsible for publishing notice of all regularly scheduled Membership and Chapter Board of Directors Meetings. Additionally, the Chapter Secretary is also responsible for publishing notice of Special Membership Meetings. The Chapter Secretary, with the assistance of the Chapter Membership Chairperson shall keep a Chapter Membership Book, Roster or Record showing the name of each Chapter Member. The Chapter Secretary shall also be responsible for maintaining the currency and security of the original copies of the Chapter Bylaws, Non-profit Incorporation documents, tax-exemption documents, Federal Employer Identification Number (FEIN), and any other documents, books, papers, and records as the Chapter Officers or Chapter Board of Directors direct. The Chapter Secretary shall jointly execute, along with the Chapter President, all contracts and instruments that have been first approved by the Chapter Board of Directors. The Chapter Secretary shall perform all other duties incident to the Office of Chapter Secretary, subject to the control of the Chapter President and the Chapter Board of Directors.
  4. The Chapter Treasurer shall execute all checks authorized by the Chapter Board of Directors. The Chapter Treasurer shall receive and deposit all funds in a financial institution recognized by the Federal Deposit Insurance Corporation (FDIC) (for U.S. Chapters), and approved by the Chapter Board of Directors. The Chapter Treasurer shall also account for all receipts, disbursements, and the balance of funds on hand. The Chapter Treasurer shall perform all other duties subject to the control of the Chapter President and the Chapter Board of Directors. The Chapter Treasurer shall ensure the Chapter obtains and maintains a Federal Employer Identification Number (FEIN). The Chapter Treasurer shall be responsible for the actuate maintenance of all insurance records, including the proper application, binding, and premium payment for all necessary insurance required by the Experimental Aircraft Association, Incorporated. By resolution of the Chapter Board of Directors, the Chapter may require joint signatures on all checks drawn on Chapter accounts.
  1. Duties of the President
    1. Chief Executive Officer and Chairperson of the Board of Directors.
    2. General charge of the Chapter business, subject to the advice, direction, and control of the Board of Directors.
    3. Shall jointly execute with the Secretary all contracts and instruments which have first been approved by the Board of Directors.
    4. May call any Special Meeting of the Members of the Board of Directors and/or general Chapter Membership.
    5. In case of the absence or disability of the Treasurer, the President may execute checks for expenditures authorized by the Board of Directors. In such circumstances, either the Vice President or Secretary shall be called upon to co-execute such checks.
  2. Duties of the Vice President
    1. Shall be vested with all the powers and authority of the Chapter President and shall perform the duties of the President In the case of the President's absence, disability, or inability, for any reason.
    2. Shall also perform such duties connected with the operations of the Chapter at the suggestion or direction of the President.
    3. May annually recruit a certified public accountant or an appropriate group of Chapter Members to verify that the financial records of the Chapter are in order. The Board of Directors can determine how they want the report to be delivered, written or oral.
  3. Duties of the Secretary
    1. Responsibility to take and publish minutes of all meetings. (preferably within a week of the meeting)
    2. Responsible for publishing notice of all regularly scheduled Membership and Board of Directors Meetings and Special Membership Meetings.
    3. Keep a Chapter Membership Book, Roster or Record showing the name of each Chapter Member, with the assistance of the Membership Chairperson.
    4. Maintain the currency and security of the original copies of the Chapter Bylaws, Non-profit Incorporation documents, tax-exemption documents, Federal Employer Identification Number (FEIN), and any other documents, books, papers, and records as the Chapter Officers or Board of Directors direct.
    5. Jointly execute, along with the President, all contracts and instruments that have been first approved by the Board of Directors.
    6. Perform all other duties incident to the Office of Secretary, subject to the control of the President and the Board of Directors.
  4. Duties of the Treasurer
    1. Execute all checks authorized by the Board of Directors.
    2. Receive and deposit all funds in a financial institution recognized by the Federal Deposit Insurance Corporation (FDIC) (for U.S. Chapters), and approved by the Board of Directors.
    3. Account for all receipts, disbursements, and the balance of funds on hand.
    4. Perform all other duties subject to the control of the President and the Board of Directors.
    5. Ensure the Chapter obtains and maintains a Federal Employer Identification Number (FEIN).
    6. Responsible for the actuate maintenance of all insurance records, including the proper application, binding, and premium payment for all necessary insurance required by the Experimental Aircraft Association, Incorporated. By resolution of the Board of Directors, the Chapter may require joint signatures on all checks drawn on Chapter accounts.
    7. The Treasurer may be bonded in an amount to be determined by the Board of Directors. The premium to bond the Treasurer shall be at the expense of the Chapter.
  5. Duties of the Government Affairs Director
    1. The Government Affairs Director shall have the responsibility to monitor government and organization activity as it relates to general aviation in Alaska. This includes local, state and federal legislative and regulatory organizations plus commercial and private groups such as the Sierra Club, Greenpeace, Alaska Air Carriers Association, AOPA.
    2. The Chapter Government Affairs Director will keep the membership informed about activities that will affect general aviation in Alaska and will represent EAA Chapter 42 and general aviation users when dealing with those organizations.

Top

Article IX. Chapter Board of Directors

EAA recommends that there are an odd number on the Board of Directors to prevent a tie vote.

6...If all of the Members of the Chapter Board of Directors are present at a meeting, any business of the organization may be transacted without previous notice of the meeting.

7. A simple majority of the Chapter Board of Directors, at least two (2) of which shall be Executive Officers, shall constitute a quorum of the Chapter Board of Directors.

Sections 6 and 7 conflict with each other. Getting picky, a quorum of BOD members would not be able to conduct business at a chapter meeting if one BOD member was absent according to section 6.

Chapter 174 - The Board may authorize the expenditure of up to and including 200 dollars, for the benefit of the Chapter, without vote of the membership.

  1. The business and property of the Chapter shall be conducted and controlled by the Board of Directors.
  2. The Board of Directors shall consist of the following:
    1. Class I Director Class I Directors shall be the Chapter President, Vice President, Secretary, and Treasurer.
    2. Chapter Officers (Article VII. Chapter Officers)
    3. Class II Director: Class II Directors shall be three (3) to nine (9) additional members elected to the position of Class II Director.
    4. The term of office for the Board of Directors shall be two (2) years.
  3. The Chapter President shall preside over the Board of Directors as its Chairperson.
  4. In case of a vacancy on the Board of Directors. the Chapter President may appoint a replacement, subject to the approval of a majority of the Board of Directors.
  5. Meetings of the Board of Directors may be called at any time by the Chapter President or by a two-thirds (2/3) majority of the Board of Directors.
  6. Notice of Meetings of the Board of Directors, stating the location, time, and purpose of the meeting shall be given to each Member of the Board of Directors at least 48 hours prior to the time of the meeting. If all of the Members of the Board of Directors are present at a meeting, any business of the organization may be transacted without previous notice of the meeting.
  7. A simple majority of the Board of Directors, at least two (2) of which shall be Executive Officers, shall constitute a quorum of the Board of Directors.
  8. Each Member of the Board of Directors shall serve as a Board Member without compensation.
  9. The Board of Directors shall have the power and authority to enforce all rules and regulations pertaining to the use and operation of the Chapter's property.
  10. The Board of Directors shall cause to be kept a complete record of all its acts and proceedings of its meetings and present a full statement at the monthly meetings of the active members, showing in detail the condition of the affairs of the corporation.

Top

Article X. Vacancies

Multiple chapters had something along the lines of "If an officer or BOD member misses 3 meetings in a row without notice to the board, they have effectively resigned and will be replaced by the BOD at the next meeting. We have had two vice-presidents go AWOL in the past 5 years.

Chapter 1111 - Section C.1. DISMISSAL OF INACTIVE DIRECTOR If an executive officer fails to notify the president of a need to be absent and this occurs three consecutive times, the executive officer will be considered non-responsive to his or her elected duties as a representative of EAA Chapter 1111 and may be dismissed from the position as determined by the Board of Directors.

Chapter 18 - To remain eligible to serve on the Board of Directors, each member must attend at least fifty percent of the meetings of the Directors during each calendar year at which they are eligible to attend.

(Chapter President, Vice President, Secretary, Treasurer)

If the office of Chapter President, Vice President, Secretary, or Treasurer become vacant for any reason, the Board of Directors shall elect a successor who shall hold the office for the remainder of the normal term, or at the option of the Board of Directors, hold a special election to fill the vacancy(s).

If a Chapter officer (Article VII. Chapter Officers) or Director (Article IX. Chapter Board of Directors) fails to notify the Board of Directors of a need to be absent and this occurs three consecutive times, the member will be considered non-responsive to his or her elected duties and the position shall be considered vacant.

If a Chapter Officer or Director position becomes vacant for any reason, the Board of Directors shall elect a successor who shall hold the office for the remainder of the normal term, or at the option of the Board of Directors, hold a special election to fill the vacancy.


Top

Article XI. Elections

The term of office for Chapter officers and directors is a maximum of two years. Election years will be staggered to keep some institutional memory in the organization and prevent the entire slate of officers and directors being replaced in one election.
  1. The Chapter President may appoint a Nominating Committee made up of at least three (3) Chapter Members. The appointment of the Nominating Committee shall take place no later than July.
  2. The appointments to the Nominating Committee shall be announced to the Chapter Members at the regular meeting in July, or earlier if a Nominating Committee has been formed at an earlier date. In addition, the names of the Chapter Members appointed to the Nominating Committee shall be published in the next Chapter Newsletter.
  3. Beginning in July, the Nominating Committee shall canvas the current Chapter Officers and Directors to determine if they wish to seek re-election to their current position or be nominated for any other position. The Nominating Committee shall also canvas the Chapter Members of all committees and groups to seek those who may be interested in an elected position. Further, the Nominating Committee shall make themselves available to the Chapter Membership seeking any Chapter Members who may be interested and who are eligible to run for an elected position.
  4. At the October Chapter Membership Meeting the Nominating Committee shall present to the Chapter Membership the nominations they have obtained. In addition, open nominations will be accepted from the Chapter Members during the October Chapter Membership Meeting.
  5. Once all nominations have been received, a slate of nominees may be posted at the regular meeting place, or any place deemed appropriate by the Nominating Committee, and published in the Chapter Newsletter.
  6. Elections of Chapter Officers and Board of Directors will take place at the November Chapter Membership Meeting. They will be elected by a simple majority of the members present at the regular membership meeting. If deemed appropriate by the members, the Secretary shall be responsible for the development and implementation of a process that will offer absent eligible voting members the opportunity to vote by proxy. Such process shall be reviewed and approved by the Board of Directors prior to its use.
  7. All newly elected Chapter Officers and Board of Directors shall assume their responsibilities at the December Chapter Membership Meeting, but no later than January 1.

Top

Article XII. Transition of Leadership

  1. The Chapter Membership recognizes the importance of a smooth transition of Chapter Leadership, Therefore, subsequent to the election of Chapter Officers and Board of Directors, the incumbent and newly elected Chapter Officers and Board of Directors shall organize and hold a transition meeting wherein all Chapter records and information will be passed on to the newly elected Chapter Officers and Board of Directors.
  2. During the transition meeting, the newly elected Chapter Officers and the Board of Directors shall review the Chapter Bylaws, and the Chapter Goals, Mission and Vision Statements, Non-Profit Incorporation documents, tax status, and insurance policies to ensure they are clearly known and understood.
  3. During the transition meeting the newly elected Chapter Officers and Board of Directors shall review the incorporation documents to ensure the Chapter is current in all government obligations and the Chapter is properly incorporated.
  4. During the transition meeting the newly elected Chapter Officers and Directors shall review and submit the Chapter Status Report to the EAA Chapter Office at EAA Headquarters, and ensure that all proper notification: have been forwarded to the EAA Chapter Office at EAA Headquarters as prescribed.
  5. During the transition meeting the newly elected Chapter Officers and Board of Directors shall review the insurance requirements specified by EAA and ensure that all proper insurance coverage has be arranged through the appropriate programs of the Experimental Aircraft Association.

Top

Article XIII. Financial Reports

Countersign all checks drawn against Chapter funds in excess of $200.

Chapter 1111 -"the Executive Board of Directors may instead vest in any one or more Principal Officers or subordinate officers the authority to enter into contracts or instruments obligating the Chapter to an expenditure of less than $25.00."

the Executive Board of Directors may authorize the President, Vice Presidents or Treasurer, or any subordinate officer, to execute, without the requirement of any co-signature, all checks in the amount of less than $25.00.

Chapter 1158 - The Board of Directors may vest in any one or more Principal Officers or subordinate officers the authority to enter into contracts or instruments obligating the Chapter to an expenditure of less than $100.00 without prior board approval.

Chapter 174

The membership year shall run from the first day of October through the last day of September of the following year. Annual dues for the coming year shall be payable not later than the last day of September.

2. Any member whose dues have not been received by the Treasurer by the last day of October shall be considered as having resigned and shall be dropped from the membership roster. Any former member whose membership has lapsed for non-payment of dues for less than 12 months must pay the full year dues to be reinstated.

ARTICLE VI. Member Payments And Expenses.

1. No officer, Board member or general member shall receive pay for any services to the Chapter, nor shall any operations be conducted for the financial gain of any member.

2. Not withstanding item 1, any officer or member may be reimbursed for any expenses incurred on behalf of the Chapter.

  1. The Treasurer shall prepare a quarterly and an annual financial statement and present each report on the financial status to the Chapter Membership. The form of the report, either written or oral will be determined by the Board of Directors The Board of Directors will also determine the method of the report, either by presentation at a Chapter Membership Meeting or by Chapter Newsletter.
  2. The Board of Directors, under the direction of the Vice President, shall arrange annually to have the financial records and practices of the Chapter verified The Board of Directors shall make available a copy of the written report to the Chapter Membership The Board of Directors will preview any recommendations for procedures and shall take appropriate steps to implement any reasonable recommendations.

Top

Article XIV. Facilities, Tools, and Other Assets

  1. The Chapter Officers and the Board of Directors shall ensure all facilities, tools, and other assets of the Chapter are properly insured or protected against loss.
  2. A Chapter Officer or Chapter Director will serve on appropriate committees to property manage the Chapter's facilities, tools, and other assets.

Top

Article XV. Chapter Nominating Committee

The Chapter Nomination Committee, which is appointed by the Chapter President, shall consist of 3 to 5 Chapter Members. The purpose of the Chapter Nomination Committee is to conduct the annual process of recruiting nominees for the various elected positions within the Chapter and report these nominations to the Membership of the Chapter. Further, the Chapter Nomination Committee shall follow the guidelines in the Chapter Transition Plan Part 1.


Top

Article XVI. Chapter Membership Committee

The Chapter Membership Committee, which is appointed by the Board of Directors, shall consist of a few Chapter Members, probably about 4 or 5 Chapter Members. The purpose of this Committee should be to keep accurate records on the current Membership of the Chapter through a detailed Chapter Membership Roster. The Chapter Membership Committee shall also look for ways to retain existing EAA and Chapter Members. Further, the Chapter Membership Committee shall look for opportunities to recruit new EAA and Chapter Members, including keeping an ample quantity of EAA and Chapter Membership Application Forms and any other materials that will assist in the retention and recruitment of EAA and Chapter Members.


Top

Article XVII. Organization Committees

The Board of Directors may establish committees, as it deems necessary. Any committees established by the Board of Directors shall be responsible for reporting their activities directly to the Board of Directors.


Top

Article XVIII. Dispute Resolution

In the event a dispute arises within the Chapter, a written petition, endorsed by a quorum of Chapter Members, as defined in Article VI - Meeting of Members, may request intervention by the Chapter Office Staff of the Experimental Aircraft Association, concerning a dispute within the Chapter. The Chapter Membership will cooperate completely and fully with the Chapter Office Staff of the Experimental Aircraft Association, in the resolution process. In the event a dispute occurs within the Chapter, and it cannot be resolved with the assistance of the Chapter Office Staff of the Experimental Aircraft Association, and it is determined bythe Chapter Office Staff of the Experimental Aircraft Association, to be at an impasse, the Chapter agrees and acknowledges the authority and responsibility of the Experimental Aircraft Association, to remove the Chapter Charter. If the Chapter Charter is removed, the Chapter will have no further recognition or affiliation with the Experimental Aircraft Association.


Top

Article XIX. Amendments

The Bylaws of the Chapter may be, amended, or new Bylaws adopted at any Regular Chapter Meeting of the Chapter Members called for that purpose. Amended or new Bylaws must be passed by a not less than eighty percent (80%) majority vote of the Chapter Members eligible to vote and present at such meeting in person or by proxy.


Top

Article XX. Dissolution

The Chapter may be dissolved by a two-thirds majority vote of the voting Chapter Members. If the Chapter is dissolved, the Chapter President is responsible for ensuring that all Chapter debts and obligations are paid, and the proper disposition of all Chapter records are sent to the EAA Chapter Office at EAA Headquarters, P.O. Box 3086, Oshkosh, Wisconsin, 54903-3086. The Chapter President is also responsible for the disposition of all Chapter materials and assets that shall be donated to another non-profit organization. (The EAA and EAA Foundation are both non-profit organizations).


Top

Article XXI. Chapter Charter Authorization

The Chapter accepts and acknowledges that the Chapter has been granted a conditional Charter under the authority of the Experimental Aircraft Association, Incorporated. Further the Chapter accepts and acknowledges that the privileges granted to the Chapter, under a conditional Charter, may be withdrawn in the event the Chapter fails in any way or manner to meet the requirements of the Chapter Charter of the Experimental Aircraft Association, Incorporated. In the event that the Experimental Aircraft Association, Incorporated withdraws the conditional Charter of the Chapter, the Chapter agrees to cease using any reference whatsoever to itself as a Charter Chapter of the Experimental Aircraft Association, Incorporated.

Acknowledgement and Acceptance on behalf of:

Top

Chapter 42

President Michael Ice Sept 28, 2004
Vice President Gale Partch Sept 28, 2004
Secretary Mike Luther Sept 28, 2004
Treasuer ? Sept 28, 2004
EAA Chapter Office (Oshkosh) Troy Toelle Oct 15, 2004

Chapter 1310 - Article XlV - Organization Committees

Article XlV - Organization Committees

The Chapter Board of Directors may establish the following committees, or it may establish any other committees, as it deems necessary. Any committees established by the Chapter Board of Directors shall be responsible for reporting their activities directly to the Chapter Board of Directors

Chapter Welcome Committee

The Chapter Welcoming Committee should be established to make visitors and new Chapter Members feel welcome at Chapter Meetings and events. For example the committee could assign a member of the Welcoming Committee to do a brief interview with each visitor at your Chapter Membership Meetings and then introduce the person during the meeting. The Welcoming Committee could also assign a member of the committee to make contact with each new Chapter Member in order to explain the background and mission of the Chapter.

The Chapter Welcome Committee should consist of several Chapter Members. The exact number of this committee is not particularly important, however the Chapter Welcome Committee, unlike some Chapter Committees, can function successfully with a larger number of Chapter Members. A larger number of Chapter Members or the Chapter Welcome Committee will spread the workload and get more Chapter Members involved in the responsibilities of the Committee.

The main functions of the Chapter welcome Committee should include, but not be limited to the following responsibilities and tasks. The Chapter Welcome Committee should:

Chapter Membership Committee

The Chapter Membership Committee should consist of a few Chapter Members probably about 4 or 5 Chapter Members. The purpose of this Committee should be to keep accurate records on the current Membership of the Chapter through a detailed Chapter Membership Roster. The Chapter Membership Committee should also look for ways to retain existing EAA and Chapter Members. Further, the Chapter Membership Committee should look for opportunities to recruit new EAA and Chapter Members, including keeping an ample quantity of EAA and Chapter Membership Application Forms and any other materials that will assist in the retention and recruitment of EAA and Chapter Members.

Chapter Flying Activities Committee

The Chapter Flying Activities Committee should include 3 or 4 Chapter Members. The focus of the Chapter Flying Activities Committee should be to develop and maintain a list of planned flying activities for the Chapter Members to participate in on a regular basis.

Chapter flying activities may include but not be limited to:

Chapter Young Eagles Committee

The Chapter Young Eagles Committee is a very important Chapter Committee and should consist of as many Chapter Members as necessary to ensure the Chapter has a strong and active commitment to the EAA Young Eagles Program.

The main functions of the Chapter Young Eagles Committee should include, but not be limited to:

Chapter Flying Start Committee

The Chapter Flying Start Committee is an equally important Chapter Committee and should consist of as many Chapter Members as necessary to ensure the Chapter is actively involved in helping interested people begin and continue their trek towards the successful achievement of learning to fly. The Chapter Flying Start Committee should:

Chapter Fly-in Committee

The Chapter Fly-In Committee should consist of several Chapter Members as outlined in the Chapter Fly-In Guidelines. The individual posts on the Chapter Fly-In Committee will depend on the various activities planned for the Chapter Fly-In.

Chapter Social Committee

The Chapter Social Committee is a very important Chapter Committee and should include 4 or 5 Chapter Members. The purpose of the Chapter Social Committee is to look for, plan, and conduct various social activities that will bolster the “fun factor’ of the Chapter. Some of the various Chapter social activities under the direction of the Chapter Social Committee should include, but not be limited to:

Chapter Membership Recognition Committee

The Chapter Membership Recognition Committee may only need a few Chapter Members, perhaps 2 or 3 Chapter members; however this may be one of the most important Chapter Committees. The purpose of the Chapter Membership Recognition Committee is to plan and present the various Chapter Membership Awards and when appropriate submit the names of appropriate individuals to the EAA Chapter Office for recognition to the entire EAA Membership. Such awards may include:

Chapter Nomination Committee

The Chapter Nomination Committee should consist of 3 or 4 Chapter Members. The purpose of the Chapter Nomination Committee is to conduct the annual process of recruiting nominees for the various elected positions within the Chapter and report these nominations to the Membership of the Chapter. Further, the Chapter Nomination Committee should follow the guidelines in the Chapter Transition Plan Part 1. Chapter Builder Support Group Committee The Chapter Builders Support Group Committee should include 3 or 4 Chapter Members whose main focus is to keep builders in touch with each other and look for ways builders can share ideas and information. Typically the Chapter Builders Support Group Committee will organize the following activities: · Builders Shop Visits · Builders Demonstrations · Guest Speakers on Building Topics · Technical Counselor and Flight Advisor Training Sessions · Group Aircraft Inspection Training Sessions

Chapter Safety Committee

The Chapter Safety Committee does not have to be a very large Committee, maybe 2 or 3 Chapter Members, however this Committee is very important. The purpose of the Chapter Safety Committee is to ensure all Chapter activities are conducted in a safe manner and that proper safety rule are in place and followed. In addition, the Chapter Safety Committee should make sure to make a presentation on safety to the Member of the Chapter twice each year and they should try at least four times each year to include a short article on safety in the Chapter Newsletter.

Chapter Finance Committee

The Chapter Finance Committee should include 3 Chapter Members, including the Chapter Treasurer. The Chapter Finance Committee should conduct the following activities:

Chapter Fundraising Committee

The Chapter Fundraising Committee should include 5 or 6 Chapter Members. The purpose of the Chapter Fundraising Committee is to direct and work with the entire Chapter Membership on the successful raising of funds through special projects and activities.


-- End of Chapter 42 Bylaws --